Job Announcement: Administrative Assistant - County of Alameda (2024)

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Supplemental Questionnaire will result in disqualification.Applications and Supplemental Questionnaire must be in the possession of the Human Resources Services Department by 5:00 p.m. on the Last Day for filing.

Languages:Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi-weekly compensation for persons in positions designated bilingual.Qualified candidates may be tested to demonstrate language proficiency.

Applications and Supplemental Questionnaire will only be accepted on-line.

ALAMEDA COUNTY

Alameda County with apopulation approaching 1.7 million residents is the geographic center of theSan Francisco Bay Area, located on the east side of the Bay across from the San Francisco Peninsula, with Contra Costa County to the north and Santa ClaraCounty to the south. Alameda is the second largest county in the Bay Area andthe seventh largest county in the State. The County encompasses 14 incorporatedcities and 6 unincorporated areas that span a total of 738 square miles.Commonly referred to as the “East Bay,” the region has been the fastest growingin the San Francisco Bay area for more than two decades. The East Bay ispopular because of its desirable location, incredible diversity, ideal climate,broad economic base, plus its range of available housing and businessopportunities. The County itself is one of the most diverse regions in theentire country.

Alameda County offers a richarray of cultural activities, including the Oakland Museum and the Oakland EastBay Symphony. The wine country of the inland Tri-Valley area and theChabot Space and Science Center bring additional opportunities for recreation,relaxation, and education. The University of California, Berkeley andCalifornia State University, East Bay are just two of the numerousdistinguished academic institutions serving Northern California. Urbantransportation options are extremely accessible in Alameda County including theOakland International Airport, the Bay Area Rapid Transit (BART) system and theSan Francisco Bay Ferry.

Education:

Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university.

(Additional experience as outlined below may be substituted for the education on a year-for-year basis.)

AND

Experience:

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Office administrative practices and procedures, including records management and the operation of standard office equipment.
• Word processing and computer applications related to the work.
• Research and report preparation principles.
• Basic principles of administrative analysis.
• Basic budgetary and financial recordkeeping techniques.
• Basic principles of public administration.

Ability to:

• Collect, compile and summarize varied information, consider alternatives and reach sound conclusions.
• Explain and apply regulations and procedures in varying situations.
• Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures.
• Prepare clear and accurate reports, correspondence, procedures and other written materials.
• Represent the department and the County in meetings with others.
• Organize and prioritize work and meet critical deadlines.
• Maintain accurate records and files.
• Plan, assign, direct and review the work of others on a project or day-to-day basis.
• Exercise sound judgment within established policies and procedures.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Licenses: Specified positions may require possession of a valid California driver's license.

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:

1. A review of applicant's application and supplemental questionnaire to verify possession of minimum qualification. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process;
2. A pass/fail typing and computer skills assessment test. Those candidates who pass the typing and computer skills assessment test will move to the final step in the process;
3. A pre-recorded video oral interview, weighted at 100% of the candidates' final examination score. The oral interview may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website,www.acgov.org/hrs.

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates aretentativeand subject to change based on the needs of the Agency:

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursem*nt
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

All notices related to County recruitments for which you have appliedwill be sent/delivered via email. Please add @jobaps.com, acgov.org,Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addressesto any email blocking or spam filtering program you may use. If you do not dothis, your email blocking or spam filtering program may block receipt of thenotices regarding your application for recruitments. You are also stronglyadvised to regularly log into your County of Alameda online application accountto check for notices that may have been sent to you. All email notices thatwill be sent to you will also be kept in your personal online applicationaccount. You will be able to view all of your notices in your onlineapplication account by clicking on the 'My applications' button on the CurrentJob Openings page.

Please take the steps recommended above to ensure you do not miss anynotices about a recruitment for which you have applied. The County of Alamedais not responsible for notices that are not read, received or accessed by anyapplicant for a County recruitment.

NOTE: All notices are generated through an automated email notificationsystem. Replies to the email box Noreply@jobaps.com andNoreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If youhave questions, please go to our website at www.acgov.org/hrs. You may alsocontact the Human Resources Analyst listed on the job announcement for therecruitment for which you have applied.

Rosario Jones, Human Resources Analyst

Human Resource Services Division, County of Alameda

Email Address Link:ROSARIO.JONES@ACGOV.ORG| Phone: 510-891-5737

DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workersthrough state and local law. Employment with the County requires theaffirmation of a loyalty oath to this effect. Employees are required toreport to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.